Things are happening with Webforum
We know that our customers are busy making the world better. Therefore, we work incessantly to make sure Webforum gets better at helping you reach your goals. Read about our improvements here.
We know that our customers are busy making the world better. Therefore, we work incessantly to make sure Webforum gets better at helping you reach your goals. Read about our improvements here.
Jul 2021
Our users are busy professionals and more and more work is conducted on the go. We can see that one of the most common interactions that our users have is following a link to a document from an email or notification. Therefore, we now adapt the document dialogue that opens when you click on a document or follow a link so that it looks great also on small screens and mobile devices.
Read moreThere are many different ways of uploading a batch of documents to Webforum: Uploading a zip and extracting it, drag and drop, or import of documents and metadata through the import function. In the July release, we make some improvements to these:
Read moreWith more than 27,000 logins every day, we believe that our users deserve a smooth and friction free experience. In this release we include more than 25 upgrades and minor fixes that will make your experience better and improve quality and security.
Read moreMay 2021
Since we introduced task boards, they have become increasingly popular for visualising work like Questions/Answers or Actions. One of the advantages of having this on a board is that all users with access to the project can see is to make information sharing easier and decrease the risk of important work being missed or forgotten.
Read moreThe possibility to import many users at once is great for customers who onboard large groups, for instance a new contractor. Now it is possible to use the import to assign the users to the correct project and project group straight away.
Read moreThe tender process is crucial and often surrounded by formalia and rules, especially for public tenders. One important rule is to have a clear deadline by which all offers must have been submitted.
Read moreApr 2021
With the April release we give administrators the possibility to map our their own workflow on the boards. Just go to the Task module in your project, select the board you wish to modify and click on Edit statuses on the more menu.
Read moreWe clarify the structure by moving project folders to a new “projects” root node. On workspaces that use project statuses, we will also create status nodes so that it is super easy to see if the project is ongoing or archived.
Read moreIn the April release we introduce a simplified review-tab for Documents that also includes the history of all reviews, approvals and electronic signatures.
Read moreFeb 2021
Using task boards makes it easy to see what is planned and who is currently working on what. Each board represents an individual work flow or team in a project.
Read moreElectronic signatures are easy, legal, efficient, and Covid-safe. Just make sure the document is in Webforum and you can send it for electronic signature to anyone.
Read moreJan 2021
Task notifications will now be done in the same way as notifications from issues. When you add a task, become assignee, are mentioned – you will start getting notifications about changes to the task. To stop receiving notifications you can click on a link in the notification email.
Read moreIn the January release we add changes to the description and document name to the document log.
Read moreDec 2020
At the top of the list of documents there is a path that shows you where in the hierarchy you are at the moment. This has been a little hidden and cramped by other functions.
Read moreWe know that your documents are at the core of your workflow. And we know that if your work tasks flow on a board where everyone can follow progress and see commitments you are more likely to succeed on time and within budget. So now we make it possible to connect your documents to your tasks.
Read moreNov 2020
In order to focus on the most important aspects of the plan – dates, status, steering documents, and connections to issues or other activities – we have removed some columns from the Gantt-view in Planning.
Read moreTo make the coloured folder icons distinct and easy to separate, we decided on a flatter look for the folder icons. Empty folders are shown with just an outline. We also updated some other icons in Documents to align with the new look of the folder icons.
Read moreWith the November release we introduce the possibility to add colours to your folders. Use it to make sure that it is easy to understand the structure. An example could be to colour all folders which contain drawings to make them easier to find.
Read moreConversations on the project startpage present a great way of keeping everyone in the project up to date with what is going on and ensuring that no information is lost in individual emails. Nothing is more annoying than loosing the draft you were planning on sending later. We now save your conversations drafts for you.
Read moreOct 2020
Tasks is our new project module for visual management of work. Our customers use it to handle Q&As and other project related tasks for a great overview of who is in charge of what. Now we add the possibility to attach files to the tasks on the board
Read moreIn this release we make it possible to update many document descriptions at once via the mass update button on the toolbar or document import.
Read moreWith the October release, we make it possible to add a logo at the top of your webforms in order to make them harmonise with your branding.
Read moreThe end date of an issue is important information that tells the assignee what your expectations are for delivery. It also sorts the issue in the To do-widget on the start page. Now we make it easier to find by moving it from the bottom of the issue detail to a more prominent position near the assignee on the right hand side of the issue detail.
Read moreSep 2020
Quick lists help you find all documents with a certain status, like new documents or documents that you subscribe to. We now include a quick list for documents that have been reviewed or approved to make those easy to find.
Read moreIn order to ensure that all who need get notifications about changes to an issue we introduced the possibility to subscribe to issues. You can add yourself or another user as subscriber to an issue. As of the September release we automatically add assignees and reporters of an issue to the subscriber list. This means you will get a complete picture of who gets notified about changes to the issue when you click on the “subscribers” link on an issue detail.
Read moreAug 2020
A while back, we changed multi-line text fields on the project details so that they are smaller when they contain no information. This was done in order to save space for the other fields that have information in them. Now we do the same thing for the issue detail.
Read moreThe tasks board in projects is a great way of visualising commitments in the team. With the August release we introduce two new sought after features:
The task boards are under active development and you can expect to see more improvements soon.
Read moreWhen the review of a delivery is done, it is clever to approve the documents so that everyone understands which is the correct version. We make this easier by adding an “approve”-button to the toolbar in documents so that you can select many documents and approve them in one go.
Read moreThe summer has been very productive and we have made many small improvements to the system in August. Here are some:
Jun 2020
We now give all users with at least “update” on the folder access to document logs of the documents therein. This ensures that users can see what has happened with the document and makes processes more transparent
Read moreMany of our bigger customers use our public API to automate certain processes or create custom integrations with Webforum. With this release we include code structure custom fields in the api. We also include a new end point for moving documents between folders through the api.
Read moreThe issue lists in Webforum can contain all types of different data. Some of our customers have lists that contain personal data that falls under GDPR and that needs to be periodically deleted.
Read moreMay 2020
In any project, there are a million little things that need to be completed. Many of our customers are using issue lists to keep track of the structured processes, like QnA or change requests, and make sure nothing slips under the radar. We have started the process of developing an updated tool for tracking workflows in projects, Tasks. This is right now a more light-weight tool that focuses on visual workflows and make it easy to see exactly where we are in terms of planned, open and completed work. As we continue developing the tool and introduce more advanced features, we envision that it will replace most of the current issue lists.
Read moreWhen users are invited to a project we give them the opportunity to fill in their name and mobile number. This is included in their user account so that other people in the project can see the details, know who they are, and how to contact them.
Read moreWe have had some feedback that is has been hard to understand when certain views are read-only. Especially the issue detail, the project details and the planning views. In this release we add a bar at the top when the view is read-only so users know that they can not save data in these views.
Read moreLike I like to say, clear permissions make safe permissions. More and more of our customers work in projects and use project groups to set up permissions. Now we make it easier for administrators to see who is in a project group. When you are setting up permissions for the project the project groups show the first five members on hover. Clicking on the name of the project group takes you straight to the project group page where you can edit who is in it.
Read moreDocument templates can be used when creating new documents in a project or the top level. It is a convenient way to share information between projects and to standardise your documentation. An administrator can just put the documents that serve as templates in the blue template folder in each project, or in documents on the workspace level for templates that should be shared for all projects on the workspace. It’s even possible to create further structure by using sub-folder under the templates folder.
Read moreApr 2020
We also improve the tooltip hover for modules in the side bar. This is particularly something that is based on feedback from customers with many issue lists, or issue lists with long names. The new hover text is clearer and better aligned with the visuals of the navigation.
Read moreWe introduced the new navigation in Webforum in November 2019 and now almost all users are on it. Since the start we have collected feedback and many of the changes we do are based on that feedback. Now we soften the red colour of the side bar to make it harmonise better with the rest of the user interface.
Read moreMar 2020
The possibility to communicate around a project and its work and documentation is crucial to the successful execution. Therefore, we have the possibility to have project conversations between members on the start page for the project. Now we also consolidate these conversations on the workspace start page – the first page that greets all users in the so that you can easily overview all the conversations that you have been mentioned in. The new widget “My mentions” can be added by workspace administrators and will show each user the posts and comments in which they have been mentioned. Clicking on the text will take you to the relevant project start page. If you are the administrator there will be an “Edit” link at the top right of the workspace start page that will let you configure it – adding and removing widgets for all users.
Read moreFor a long time our customers who use meta data to structure large amounts of data have been frustrated that it was not possible to seamlessly upload documents through drag and drop and also set up the meta data at the same time. We now add the meta data screen to drag and drop upload through the plugin so now you can complete the upload in one go. This also means that all users can update the description of documents when adding them through drag and drop.
Read moreWe continuously work at making Webforum faster and better. In March, we include 21 bug fixes and performance improvements.
Read moreFeb 2020
In the February release we have focused a lot on quality and optimisation. We have made a large number of changes that should affect performance and quality in many parts of the system.
Read moreThe new navigation gives clearer context, especially for workspaces that have projects. It has a modern look and feel and gives you more room for your work by decluttering the navigation interface. Over the next few moths we will be rolling it out for all users. Right now users can choose to test the new navigation and with the February release we also make it standard for new users. We have also fixed some minor problems for specific use cases of Webforum with the new navigation.
Read moreAfter an issue, like a change request or damage report, has been dealt with, it sometimes needs to be saved in an archive. Could be for for legal reasons or just to get all papers in the right place.Therefore, you can always print a pdf-version of an issue with the relevant fields included. In this release, we include the possibility of selecting the “created date” for the pdf-print out.
Read moreDec 2019
Meta data – or information about the file – is very important to structure large amounts of files. Many of our customers rely heavily on meta data that tells them things like: is this version approved?; which building/floor/department does the drawing describe?; does the protocol contain decisions?
Some of this data stays the same through all versions but some of it changes from version to version of the document.
Read moreBy setting up pre-defined structures and work processes in template projects, you can help your projects get started and ensure that everyone works according to established processes. You can, for instance, set up a folder structure with pre-defined roles and permissions. You can also create the issue lists that represent the most important structured work processes like Q&A or Deviations. In these issue lists we now include the issue posts that need to be in place from the start.
Read moreIssue lists are used in Webforum to create structured work processes with a lot of data. A mush more useful way of working that keeping these lists in excel!
Issue lists are used for a great variety of processes, our customers can have a list for handling change requests, one for indemnities, and a checklist of things that need to be accomplished before next board meeting. The lists, or issue types, are shared across a workspace but each project can choose to use one or many of the lists.
Read moreAfter you have logged in to Webforum, you typically end up on the Start page. From there, you easily reach your project by clicking on “select project” in the header. This will open a list of the projects you have recently accessed with the option of searching for any project. Clicking on a project name will take you to the project overview. Clicking on the small arrow to the right on the project name will open a meny in which you can go straight to one of the modules of the project, for instance the project documents.
Read moreNov 2019
When we launched the project of updating Webforum’s navigation, we had a vision: a modern look, more space for what really matters, and less confusion between the workspace and project levels.
We are now ready to let you try the new look and let us know whether you think we have succeeded in our mission. To turn on the new navigation, click on your name in the top right-hand corner on the screen when you are logged in and click “Test the new look”. The page will reload with the new navigation. The switch between new and classic Webforum navigation is available for all users and can be done as often as you like. It is a personal setting so it does not affect other users on the workspace.
Read moreAlthough we strongly believe in having a single assignee in order to maintain accountability and responsibility, we also know that each issue has a number of parties that need to be kept in the loop. It can be the rest of your group that need to know that you are dealing with an issue or another division who need to get the answer to their question as soon as possible. With the November release, we introduce the possibility of signing up others as subscribers to changes in an issue. Subscribers will get email notifications about changes to the issue. Please note that only project members with at least read access can be added as subscribers.
Read moreThe flexible list view in Issues enables you to set up just the view that is perfect for you and your colleagues. By clicking the columns button in the toolbar in an issue list, you can add and remove columns of data from the issue detail in the list. When you are done, you can save this view for future use or, if you are an administrator, even set it as default for all users.
We have added two more option for selecting data.
Read moreOct 2019
As of the October release project administrators can invite new users to a project via their email address. New project members can also be added straight into a project group.
Read moreSep 2019
Quick lists are an excellent way of finding all documents of, for example, a certain status. We have made some performance improvements to make them load faster – especially for workspaces with a lot of documents.
Read moreIn complex projects, shared and consistent meta data is often as important as the content of the documents. We now make it easier to set meta data on a whole delivery. When you upload the documents, you can set the same meta data on all of them.
Read moreThe Webforum document management add-on for Internet Explorer and Chrome provides seamless updating of documents and drag and drop of files and folders between the computer and Webforum.
With the September release we include an updated version of this software. This new version has faster start-up times, bug fixes and no longer supports outdated and potentially less secure versions of .net framework.
In order to collaborate efficiently we need to favour open and direct communication. On the Project’s Start page, you find a conversation flow where all involved parties can ask questions, get answers, and easily access previous communications in the project. Use @ in your comments or posts to mention project members or groups. The people who are mentioned get notified by email.
Read moreTo simplify the most powerful way of communicating about an issue you can now paste straight from your computer’s clipboard. Just take a screen shot and then use Ctrl-V to paste it on the issue detail. The screen shot will automatically become an attachment to the issue. This feature works in Chrome, Safari, and Firefox.
Read moreAug 2019
Many of our users have a veritable jungle of tabs at the top of their browser window. I know I do! In order to make it easier to understand which Webforum tab contains the content that you’re after at the moment we now display folder name or module name first in the tab.
Read moreTo the previous quick lists for document reviews and approvals: For me to review and Sent by me for review, we now add a third: All open reviews/approvals. This new quick list shows all ongoing reviews and approvals whether or not you are directly involved in order to give you an overview of ongoing work in the project.
Read moreWe want your work with Webforum to be as frictionless as possible. And that you have better things to do than scroll through lists to find the right person or choice. Therefore we constantly work with small improvements that make your daily work quicker and easier.
Read moreJun 2019
Security and control is mainly about making sure that it is easy to do the right thing.Therefore we work to make the system easier and safer. Here are some of the latest simplifications.
Read moreWe want to make it easier for you to use Webforum every day. In this release we have included some minor improvements that you have asked for to make your use frictionless.
Read moreMay 2019
Of course you want to put together a bunch of specific document versions and send them to a contractor or vendor and then keep working on the next version of the documents while maintaining a record of which version they got. In Webforum, we solve this by letting you make a document set that can be shared with other users or external parties.
Read moreA lot of things need to fall in place in order to have frictionless collaboration in a project. We now introduce a members tab in all projects to make it easier for everyone to understand who else is involved, and in what role.
Read moreApr 2019
From the April release we will hide business and other information about users on workspaces that do not use these fields.
Read moreOur popular document template feature gets even better by ensuring that the meta data from the template gets copied to the created document. This means that the relevant meta data fields are pre-populated on a document created from the template.
Read moreTasks represent commitment management for project groups. To get the best out of your collaboration everyone needs to have a shared view of what needs to be done, who’s in charge of what, and the status of the work.
Read moreDec 2018
Setting up your project should be easy as ABC. We have grouped the settings page in order to make it clearer what the settings affect. We hope you like this Christmas present to all project admins!
Read moreOn the Startpage of the Workspace, there are widgets to let users see “my open issues” and “my activities”. We make it easier to get a single view of what is expected of you by merging the information from these two widgets into a single “to do” widget.
Read moreNov 2018
Because we have a lot of power under the hood it could sometimes take time to open plans with a lot(2000+) activities. We have found some tweaks to make the plan load faster – so now you have to find another excuse for hanging out at the coffee machine.
Read moreVersioning documents make sure that simple mistakes do not lead to irrecoverable loss of information. That’s why we now version all documents in Webforum. That way you can feel secure that the old version is always safe when you and your colleagues make changes.
Read moreWth the November release we introduce a log of when the plan has been changed and by whom. The log opens when you click on the “change log” button on the toolbar.
Read moreSubscribing to documents and folders is a good way of making sure that you don’t miss any information about what’s going on in them. You get email notifications about changes to files and folders that you subscribe to.
Read moreTo simplify your life and make you more efficient, we remove many steps in merging PDFs. Instead of downloading and merging the documents on your own computer and then uploading the merged document to Webforum again, you can now complete the entire process in Webforum.
Read moreSingle sign-on makes user login easier and more secure. Let your own identity provider manage the authentication and spare your users another set of user name/password to remember. We have now implemented a solution that lets your single sign-on work uninterrupted through a certificate update on your side.
Read moreSep 2018
New flexible field for Issues – code structure. This works just like code structure attributes for documents.
Improved notification mail for mentions on the Project start page.
Read morePlans are important! It’s your way of getting from where you are to where you want to be. But it is also important to understand what the actual work is that comprises the activities in the plan. Now you can break down your plan activities into actionable issues.
Read moreOf course you want to put together a bunch of specific document versions and send them to a contractor or vendor and then keep working on the next version of the documents while maintaining a record of which version they got. In Webforum we solve this by letting you make a Document set that can be shared with other users or external parties.
Read moreAug 2018
We continually work at making Webforum better for you. Read more about some of the more noteworthy improvements lately.
Read moreWe love to support the way you work. One way of doing that is to allow you to use our open API to integrate with other systems. You can now update a folder via the api (PUT folder end point for techies) and we allow you to change a project number so that it is the same in two separate systems.
Read moreLinks are an integral part of how we share and explore contents on the web. With this release you can add links as documents in your project or workspace.
Read moreIn the widget for “My open issues” on the workspace Start page, where you can see all the open issues that you are assigned. To get a understanding of what is most urgent, we now sort the issues according to their end dates. Issues with no end date last and issues will have the date in red.
Read moreWith the responsibility of administering comes a need for control – especially on who can see what. In this release we include more ways of seeing permissions for admins. Project administrators will be able to see effective permissions for any user in the project under the user detail in the project’s admintab.
Read moreJun 2018
Nobody likes talking to deaf ears and with this release we make sure that your communication hits the intended target. You can now mention a specific person or group in your post or comment on the project start page to ensure that they get notified about it via email.
Read moreThe activity report is a great way to keep updated on all changes to the documentation on the workspace. To make it easier to understand which project is affected we now split the information per project.
Read moreWe have introduced groups on the project level to make this easier and we now implement a system group for Project Administrators. The purpose is to make it easier to see who has complete control over the project, including the permission set up.
Read moreMay 2018
Get maximum info on one page without the need to get out scissors and tape. We now support printing from the plan and project office in A1 and A2 formats.
Read moreNow you can put the full project charter in the description field without taking up the whole project detail page. We have changed so that this field has a preview mode. The first few lines of text are showing with the ability to click in the field to display the full text.
Read moreOur thumbnail preview for pdf and image documents has cut down frustration and made working with large numbers of drawings quick, easy and delightful.
Read moreNow that we introduce comments to posts on the project start page you can really step up and make the conversation happen. Reply to your colleague’s posts and give them some credit for the great job they are doing or tell them that you disagree.
Read moreApr 2018
In last release we introduced thumbnail preview for pdf documents It was a great hit. Now the thumbnail view will stay on until you turn it off again.
Read moreWith the April release we introduce the possibility to update meta data for many files without reimporting the file itself. This will make meta data updates in bulk much easier since it will not change the version number of the documents
Read moreDid you know that communication can be more efficient if you see the person you’re communicating with? Upload a smiling picture of yourself to Webforum and let your colleagues see who they’re dealing with.
Read moreHelp your projects to be more efficient by using pre-defined templates for requirements and checklists. Stop wasting time setting up the similar documents over and over again – create a template!
Read moreEarlier this year we introduced the possibility to create PDF straight from a document in Webforum. We are now extending the possibility to include excel files. The option to save an excel as PDF can be found in the context menu of the file in Documents under More actions.
Read moreAt Webforum, we believe that the way you work should be in focus and we have therefore made the planning tab (Gantt) optional in any project. The project administrator can access the project settings by clicking on the Admin tab and selecting the area Settings.
Read moreIt is here! Like we told you last month, we are releasing a brand-new start page for projects. This provides a single source of communications and overview of what is going on in the project.
Read moreWe now let you preview all pdfs in the same way that you can preview images in Documents. To quickly identify the file you need, turn on the thumbnail view in the folder.
Read moreFeb 2018
We extended the possibility to include text files as well as the “old” options of word, excel, and powerpoint.
Read moreWe now let you filter on more than one value and quickly find the information you need.
Read moreWe know you want an overview of what’s going on in the project and you need to give the whole project group a place to collaborate and get a joint view of the progress. In February, we will release a beta version for the new Project Start Page.
Read moreJan 2018
The pdf printing of issues is of crucial importance to many of our customers who use Issues and we have spent some time and love on improving this in 2017. We have also made the PDF-printout of issues a little prettier by left-adjusting multi-line text fields.
Read moreWe have made it a little bit easier to create PDFs from the documents that you have stored in Webforum by adding an option to the document menu: Save as PDF.
Read moreWe believe in transparency! That said, we also know that access to information – whether in the form of issues/work packages/actions or in the form of documents – usually needs to be structured.Now, we give you the possibility to create groups on the project level in order to maintain an easy permissions structure in the project.
Read moreDec 2017
Here’s a summary of some of the most important changes in Webforum during 2017. A total of more than 380 unique improvements, bugfixes and other development packages have been released in 2017 to make this version of Webforum the best ever.
Read more